RHUB Remote Access Appliance Provides the Security

Remote access enables you to reach a remote unattended computer irrespective of whether you are located in your office or home, from your traveling laptop. Of the various solutions currently available in the market for remote access support; TURBOMEETING-520 comes across as sure winner owing to its superlative performance.

It has a default capacity of 5 support sessions which can be maximized up to 20 support sessions. The dimensions are 9” x 6” x 1.4” (L x D x H) and it weighs 2.4 lbs. It works on 10/100 Ethernet requiring a power supply of 4.5W, DC 5V 2A (External Adapter) and it is fanless                                                                                                                     .

For small and medium organizations that plan to introduce remote computer access in their organizations ready to go appliance is a great boon. Just an installation is required on the network and 24×7 unlimited Web conferences can begun. No on-going IT support is needed.

Service oriented architecture is related to the bifurcation of a business process into several sub components, called services, which are capable of interacting, and maintain secure collaboration with each other as well as when swapping data. It integrates the different business systems so that the end -user gets a more integrated view of the business. This collaboration relies extensively on online coordination with the web and corporate intranets that serve as the backbone.

A reason for the growing popularity of SOA and its rapidly increasing adoption by the industry lies in the fact that it acts as a simple solution to an organization’s problem of integrating its complex and distributed IT resources. It enables easy management of these resources, which considerably reduces the cost and saves time by reusing the services already built. This allows businesses to be more responsive to the needs of the customers and suppliers, providing them satisfying solutions to their problems. Convenient, accurate, and integrated access to information also leads to quicker and smoother decision-making by the managers. It also improves the productivity of employees by enabling them to work on improved and integrated business processes and access systems and information.

Improved relations with customers and suppliers, enhanced productivity of employees and improved operations generate positive results for the enterprise. It also enables secure online collaboration amongst various divisions allowing them to harness talent across teams for a common objective.

It is often said that one should learn the tricks before they master the trade. Understanding the technology behind web conferencing becomes even more imperative as it is an interactive interface between people, online. It requires managing yourself, your presentation as well as the technology as the web makes it possible to have a real-time conversation. During web conferencing, the other person can very well judge your movements.  You cannot fumble, and if you do, you might possibly end up losing your client or making a fool out of yourself.

A thorough understanding and practicing how to manage the conference would help you concentrate more on your web presentation. It will make you more confident as you will know how to control the things. You can provide your participants a smoother flow of events rather than having to stop in between to think what buttons to press next.

It is same as a professor would come prepared with his slides and OHP in the class, rather than go haywire and waste everybody’s precious time. Prior understanding also leaves an impression that you are well organized and have done your homework well. It would tell your client or your participants at the other end that you have really put in efforts and that would show in your poised virtual appearance and confident presentation.

Communication is one of the key factors which contribute to the success of any organization in the contemporary business setup. An organization, which fails to understand the importance of communication, is likely to stay behind and fail to gain competitive advantage in these times of great opportunities. An organization needs a collaboration tool to communicate all the time with its employees, suppliers, customers, and business partners. The advancement in technology has brought into existence various means of communication, ranging from telephone, instant messaging, faxes, e-mails to web conferencing, web meetings, unified PDAs etc. On one end, the picture may seem to be rosy but at the very other moment one realizes that more options means more problems.

Effective communication requires that messages be delivered to the right person, at the right time, in the right place and through the right medium. This is where the concept of Unified Communications (UC) comes in. As the name suggests, UC means integration of different kinds of communication systems in the organization to ensure that the user can access the required person without having to worry about the communication device being used by the recipient. It is a high end collaboration concept which enables organizations to bring together its distributed and increasingly mobile employees and thus save upon the costs of communication.

Unified communications, through conferencing services helps organizations increase the productivity of their business processes in myriad ways. Improvement in processes leads to smoother workflow, reduction in wastages and avoidance of delays. Quicker and integrated communications can thus enhance the profit making capacity by augmenting the decision-making mechanism and the knowledge pool in the organization.

Auxiliary information tools refer to the new class of technologies that support the Internet. These basically include three upcoming methodologies: Unified Communications (UC), Service Oriented Architecture (SOA) and Social Computing. All these tools aim at increasing the efficiency, productivity, operational synergies and profits of the enterprise. These three collaboration tools provide facilities to manage and organize communication, support web conferencing and online business meetings.

Many of these concepts are still at the stage of infancy. These three technologies enable Internet based collaborations with the stakeholders of an organization, by supporting online business meetings, improving business processes, and enabling integration of IT with the overall objectives of the organization.

The three technologies essentially converge to improve the image of the enterprise in the marketplace as a quality service provider and make it dynamic to the changing demands of the customers and the needs of the environment. A set of various enabling tools are key to their overall convergence. Prominent amongst them are online collaboration software that forms the foundation for effective internet collaboration. These technologies coupled with other tools, allow for seamless flow of information over corporate intranets and extranets along with the public Internet bringing stakeholders accessible to each other.

An interesting web presentation is a result of certain fundamental rules that must be followed religiously. First of all, it must be woven around a story line that eventually serves as the operating system for entire presentation. Story line must be as per audience expectations and needs.                                                                                                 

A conscious effort should be made to organize your information into some (preferably three or four distinct sections while simultaneously ensuring that it adds credibility to your story line. Now include only those details that support your story line and also fit into the sections already delineated. With these three layers in place you can create a very compelling, convincing and integrated web presentation. Story line should be used for filtering out extraneous information . .

Further, use examples which corroborate the story line. Examples must be chosen smartly, keeping time and scope constraints for the presentation in mind. Make examples walk-through demos or scenarios wherever possible. You can creatively use a picture for anchoring your story line. A picture has the capacity to serve as the focus for your story line. It can be helpful in keeping that story line prevalent in audience’s mind long after the presentation. The picture may be a photograph, an image, or a simple diagram.

Finally, streamline the slides in order to fit them appropriately into your data chunks.

Then perform the following 5-point check on your online presentation:

1. Does this slide add to my overall theme?

2. Does this slide support the presentation at this point of time?

3. Is the information provided relevant?

4. Can this information be hidden and shown only on demand?

5. Are the diagrams telling a story or just showing data?

The following points present the basic rules for a good web presentation in a nutshell:

· Create a professional look .

.Presentation must be short, concise and to-the-point.

· Highlight ideas and results.

· Presentation must be organized in one directory tree and relative links must only be utilized.

· Presentation must not exceed more than a couple megabytes

Web conferencing has ensured a cost effective and hassle free interaction medium for business houses. However, flow of confidential company information over a medium that is vulnerable to hackers and rivals has raised certain pertinent security issues.

At the same time the rapidly evolving technology has ensured numerous ways in which companies can protect data while retaining the cost-cutting and freedom offered by Web conferencing. During a Web conferencing session, data is stored temporarily on a shared Internet server. The main risk of Web conferencing involves the possibility that this data may leak beyond the intended realm of the conference.

Measures such as non-persistent data flow, Secure Socket Layer (SSL) encryption, and intrusion control are essential for protecting data that is transmitted during a secure webconference. This three-pronged approach appreciably minimizes the chances of an information leak.

Various vendors are making persistent efforts to address security concerns. Among them Rhub’s of TurboMeeting products is credited with providing one of the most advanced secure web conferencing mechanism by ensuring access security, that is,  preventing unauthorized access, by way of an affordable on-premise solution.

Collaboration is the keyword in the success of any enterprise that works in terms of small groups of highly resourceful individuals. In case of small and medium enterprises collaboration is even more important as these enterprises generally have various resource constraints.

Small and medium enterprises generally require intra-group and inter- group collaborations. Such collaborations are necessarily woven around the concept of web conferencing that enables collaborations at micro, meso and macro levels and bridges spatial and temporal differences.

One of the latest state-of-the-art tools that enable organization wide web conferencing is TurboMeeting 500. It ensures secure collaboration and a reliable connectivity. TurboMeeting 500 supports a maximum capacity of 20 meeting rooms with up to 100 concurrent users. However the default capacity has been set at 5 meeting rooms and 20 concurrent users. View-only without download feature, chat and file transfer facility makes TurboMeeting-500 ideally suitable for web conferencing needs of small and medium size organizations.

It supports 10/100MB Ethernet networks and involves an installation procedure that is a breeze. With 9”x6”x1.4” dimensions and 2.4 lbs weight it is quite compact too.

With TurboMeeting-500, several teams at different locations can interact in instantaneous net meetings without any constraint on downloads or for that matter on any security issue and thereby produce a synergy that is the hallmark of resourceful collaboration.